Part Time Commercial Property Legal Secretary
We are currently recruiting for a Part Time Commercial Property Legal Secretary for our clients firm in Liverpool.
Duties will include,
- Audio typing and copy typing
- Typing letters, documents, bills, memos, emails
- Posting time to the case management system
- Producing document bundles including preparation of indexes and logical organisation of paperwork.
- Opening files and ensuring that client care procedures are followed and that conflict checks are completed
- Ensuring compliance with anti-money laundering procedures and reporting any issues of concern to the money laundering reporting officer
- Ensuring daily that all files are complete, tidy and in an orderly fashion by placing all sent and received correspondence in date order on treasury tags
- Obtaining billing guides for fee earners when requested
- Completing tax returns and Land Registry forms
- Lodging conveyancing searches with our search provider and dealing with any issues that may arise e.g. confirmation of utility/service providers
- Daily utilisation of case management system and Microsoft Office, including ensuring the database and document history are up to date
- Maintaining diaries for fee earners; making appointments for fee earners and entering appointments into the diaries ensuring no conflicts occur
- Managing own workload by utilising an electronic diary
- Dealing with client telephone enquiries in a helpful, diplomatic and friendly manner and addressing enquiries where possible
- Assisting with Reception cover as part of a rota to cover lunchtime and holidays
- Undertaking such other tasks as the directors and fee earners may request
Successful candidate must have,
- Excellent oral and written communication skills
- Excellent organisational skills
- Fast, accurate keyboard skills
- Competence in Windows and MS Office
- Understanding of legal process
- Knowledge of the construction of legal case files
- Basic understanding of legal accounting principles
- Understanding or appreciation of client care, confidentiality and security issues
For more information on this role, please contact [email protected]