We are currently looking to recruit a Legal Secretary for our client in London. Firm is a multi talented award winning firm with offices around the country.

Successful candidates will provide an effective and flexible secretarial service to lawyers in the team to ensure it functions efficiently in a manner which meets its objectives and the on-going needs of the firm.   Will be expected to become familiar with the team’s various client matters and provide support and assistance to other members of the secretarial team when required.

Duties may include but are not limited to:

• Copy and distribute documents ensuring they reach their destination
• Make and receive telephone calls, evaluating communications and ensuring all calls are dealt with effectively
• Carry out filing, including electronic filing, when required
• Arrange meetings and telephone/video conferences
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Prepare PowerPoint presentations when required
• Organisation of client files and filing systems
• Arranging travel and accommodation
• Maintain database
• General administration duties
• Type correspondence and documents from audio/copy, as required
• Draft correspondence and prepare standard documentation

Candidate Requirements:

• Proficient in Word, Digital dictation, Excel, Outlook, PowerPoint and any other in-house systems in use throughout the firm
• Conversant in a DMS (Document Management System)
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in diary management; invitation to meetings
• Able to produce accurate and well presented typewritten work
• Able to demonstrate excellent communication skills
• Able to work under pressure and prioritise
• Able to take and pass on accurate messages
• Able to demonstrate adaptability and flexibility
• Proven experience working in a legal environment
• Able to demonstrate IT skills – Word; Excel;  PowerPoint

For more information on this role, please email [email protected]