We are looking for a Senior Legal Secretary to join a busy Commercial Property department in Liverpool.

Role will include but not be limited to,

  • Typing letters, documents, bills, memos, emails and completing forms including tax returns and land registry forms
  • Daily utilisation of a case management system and Word including using the relevant modules and ensuring that conflict checks are completed and that the client database, matter database and document history are up to date
  • Inserting updates in the practice manual and reading updates to ensure using the latest procedure
  • Alerting the IT co-ordinator to network problems
  • Appropriate communication and co-operation with all other relevant personnel/departments
  • Undertaking such other tasks as the directors and fee earners may request
  • Checking accounts enquiries whenever a financial transaction is made
  • Obtaining billing guides for fee earners when requested
  • Maintaining diaries for fee earners. Making appointments for fee earners and entering appointments into the diaries ensuring that no conflicts occur
  • Managing own workload by utilising an electronic diary
  • Dealing with initial client telephone enquiries in a helpful, diplomatic and friendly manner and addressing enquiries where possible
  • Ensuring that calls and enquiries are directed to the relevant fee earner with the file so that any enquiry can be addressed
  • Ensure time recorded entered for each letter produced, posting time to the case management system
  • Photocopying and delegating photocopying duties where appropriate
  • Producing document bundles including preparing an index and logical organisation of paperwork
  • Updating precedent letters and policy documentation as requested by directors
  • Opening files and ensuring that client care procedures are followed and conflict checks carried out
  • Ensuring compliance with anti-money laundering procedures and reporting any issues of concern to the money laundering reporting officer
  • Ensuring daily that all files are complete, tidy and in an orderly fashion by placing all sent and received correspondence in date order on treasury tags
  • Ensuring that all client money and cheques are banked promptly
  • Using telephone message facility on email
  • Booking and co-ordinating marketing seminars and events
  • Organising travel arrangements where requested by fee earners
  • Working authorised overtime where a typing or administrative backlog occurs and when requested by the managing partner
  • Following procedures outlined in the office manual

 Experience and qualifications

  • A minimum of 2 years secretarial experience, audio typing and IT skills, experience in dealing with customers and professional organisations
  • Fast, accurate keyboard skills
  • Good organisational skills
  • Competence in MS word and outlook
  • GCSE maths and English at grade C or above
  • Must be a self starter, able to work to a daily routine and prioritise additional tasks received

Full time permanent position.

Salary £16-22,000 depending on experience

For more information please contact [email protected]