We are looking for a Legal Secretary to work in the construction department of a busy Liverpool based firm.
Duties will include but not be limited to,
- Typing correspondence and documents from audio/copy, as required
- Drafting correspondence; prepare standard documentation including bills
- Copying and distribute documents ensuring they reach their destination (utilising HDOCS where appropriate)
- Sending e-mails and faxing documents
- Making and receive telephone calls evaluating communications and ensuring all calls are dealt with effectively
- Carrying out filing
- Carrying out archiving
- Arranging meetings, telephone/video conferences and car parking
- Arranging couriers/hand deliveries
- Monthly client billing, expense claims and general finance tasks
- Setting up new clients and new matters
- Preparing PowerPoint presentations when required
- Organisation of client files and filing systems both paper and electronic
- Booking travel and accommodation
- Stationery ordering, where appropriate
The right candidate will be,
- Proficient in Word, Digital dictation, Excel, Outlook and any other in-house systems in use throughout the firm
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Proficient in diary management; invitation to meetings
- Able to produce accurate and well presented typewritten work
- Able to demonstrate excellent communication skills
- Able to work under pressure and prioritise
- Willing and able to work as part of a team
- Able to take and pass on accurate messages
- Able to demonstrate adaptability and flexibility
- Proven experience working in a legal environment
- Fast, accurate typist, minimum 75+ wpm
- 98% Accuracy
- Able to demonstrate IT skills – Word; Excel; PowerPoint
For more information please contact [email protected]
Full time permanent role