Personal Assistant

ACS are now recruiting a Personal Assistant to work in a law firm based in Liverpool


Key Duties


  • Producing replies to requisitions on tile using standard replies
  • Completing CPSE replies using standard replies
  • Drafting completion statements
  • Completing the Land registry info and SDLT info before it goes to the team in Liverpool
  • Collating and then sending letters with enclosures
  • Managing the archive and storage process for the department
  • Assisting with collating tender, pitch, bid documentation where required
  • Booking and arranging travel arrangements
  • Acting as a point of contact for clients and internal and external contacts
  • Diary management and inbox management
  • Ad hoc transcription of dictation and documents where it is unsuitable for the transcription/document shared service (this should be limited in volume and frequency)
  • Matter management to include, file opening, risk management and file structure
  • Assist with financial housekeeping on client matters to include billing, WIP management, disbursements and debts
  • Ordering required property searches (local, enviro etc.) and chasing down the progress
  • Billing
  • Providing prompts and reminders for fee earner important tasks and deadlines
  • Assist with quasi fee earning tasks (where required)
  • Assisting with minutes, agendas, actions of departmental meetings where required for both internal and external meetings
  • Research and information gathering on an ad hoc basis
  • Managing databases/spreadsheets and filing systems
  • Assisting with the preparation of reports and correspondence
  • Implementing and maintaining administrative systems and procedures
  • Assisting with special projects
  • Working with the DMA and fee earners to support the departmental and fee earner business development activity


  • Excellent communication
  • Ability to multitask
  • excellent up to date and relevant IT skills, in particular MS Word and Excel.
  • Flexible to work additional hours
  • Professional attitude


For more information please contact [email protected]