Practice Manager

We are currently recruiting for a Practice Manager for an established legal firm on Merseyside.

Overview of Desirable Qualities, Skills & Experience

  • Prior experience as practice manager or equivalent role within a professional services firm/company.
  • Willing and able to work as part of a team whilst accepting individual responsibility and ownership of tasks.
  • Confident and enthusiastic – prepared to put forward ideas and give constructive advice.
  • Pays attention to detail – able to forensically analyse all assumptions
  • Experience in complying with Solicitors Accounts Rules, previous experience of COFA role.

 Duties will include,

 Human Resource Management

  • Manage recruitment including identification of role vacancies, preparation of job descriptions, advertising and interviewing and assessing candidates.
  • Appraisals
  • Manage all personnel files to include contracts, grievances, disciplinary and absences whilst ensuring appropriate cover at all times.
  • Maintaining continuous professional development and training records.
  • Ensuring compliance with Employment Law and Health & Safety Legislation.

 Financial Management

  • Liaise with the firm’s Bankers as required
  • Liaise with fee earners and monitor their aged debts/disbs, matter balances and to provide support and training where necessary.
  • Monitor and improve cost savings on all office expenditure.
  • Prepare fee earner and management monthly accounts reports including but not limited to Trial Balance, Balance sheet, P&L, Bills analysis, aged debts/disbs, new matters, no movement and matter balances.
  • Aged debt collection
  • Ensure that there are appropriate internal financial controls operating within the practice.
  • Ensure that the firm complies with the current Money Laundering legislation and regulations.
  • Liaise with the firm’s Accountants as required and provide all information required for the preparation of the annual accounts and the conduct of the Solicitors Accounts Rules audit.
  • To assist accounts department when required.

 IT, Office Administration & Premises Management

  • Ensure practice compliance with the Data Protection Act.
  • Negotiate with suppliers to ensure that the practice obtains good value for the services it receives.
  • Ensure telephones, printers; computers, faxes, copiers and other office machinery are all well maintained and appropriate for the needs of the practice.
  • Maintain appropriate insurance policies, including the renewal of the firm’s indemnity insurance collecting all necessary data for proposal forms.
  • Renewal of Practising Certificate and Equality & Diversity report.
  • Ensure firms Risk Management policy and risk register are up to date and effective.
  • Develop IT resources within practice including the progression of the accounts software.
  • Day to day management of the firm’s premises and equipment.

For more information on this role, please contact stephanie@acs-recruitment.co.uk

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