We are looking for a Legal Secretary to work in the construction department of a busy Liverpool based firm.

Duties will include but not be limited to,

  • Typing correspondence and documents from audio/copy, as required
  • Drafting correspondence; prepare standard documentation including bills
  • Copying and distribute documents ensuring they reach their destination (utilising HDOCS where appropriate)
  • Sending e-mails and faxing documents
  • Making and receive telephone calls evaluating communications and ensuring all calls are dealt with effectively
  • Carrying out filing
  • Carrying out archiving
  • Arranging meetings, telephone/video conferences and car parking
  • Arranging couriers/hand deliveries
  • Monthly client billing, expense claims and general finance tasks
  • Setting up new clients and new matters
  • Preparing PowerPoint presentations when required
  • Organisation of client files and filing systems both paper and electronic
  • Booking travel and accommodation
  • Stationery ordering, where appropriate

The right candidate will be,

  • Proficient in Word, Digital dictation, Excel, Outlook and any other in-house systems in use throughout the firm
  • Conversant in document formatting including track changes, auto-numbering and creating table of contents
  • Conversant in document version control
  • Proficient in diary management; invitation to meetings
  • Able to produce accurate and well presented typewritten work
  • Able to demonstrate excellent communication skills
  • Able to work under pressure and prioritise
  • Willing and able to work as part of a team
  • Able to take and pass on accurate messages
  • Able to demonstrate adaptability and flexibility
  • Proven experience working in a legal environment
  • Fast, accurate typist, minimum 75+ wpm
  • 98% Accuracy
  • Able to demonstrate IT skills – Word; Excel;  PowerPoint

For more information please contact Stephanie@acs-recruitment.co.uk

Full time permanent role