Conveyancing Assistant

An experienced Conveyancing Assistant who uses their initiative and thrives within our busy and fast-paced Conveyancing Department, has excellent communication skills, a sound knowledge of the conveyancing process.

SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED

  • Prepare accurate correspondence and standard documents.
  • Responsible for own caseload.
  • Assisting Conveyancing Case Handlers in day to day progression of sale and purchase transactions
  • Provides administrative support to other Solicitors in the Private Client Business Team to enable the team to operate at optimum efficiency.
  • Attending to completion statements.
  • Conducting searches.
  • Undertakes general administration duties with tasks being allocated by the Fee Earners, using a high degree of self-management and initiative.
  • Deals with clients both in person and on the telephone and provides such support in a professional and friendly manner.
  • Ensures the confidentiality of all firm and client’s documentation and information.

DUTIES

  • Search reports
  • Mortgage reports
  • Search requests
  • Setting up files for completion
  • Post completion
  • General Administration
  • Familiarity with the use of general office equipment, and in particular experience of word processing.
  • Dealing with routine incoming post/emails.
  • Uses office equipment, i.e. photocopier, fax etc. competently.
  • A sound general education with a good working knowledge of English.
  • A pleasant and positive manner in dealing with colleagues.
  • Proficient in use of computers and IT.
  • Ability to work under pressure.

 ACCOUNTABILITY

  • The production of accurate finished work on time.
  • The preservation of client confidentiality.

 KEY TASKS AND RESPONSIBILITIES

  • Dealing with clients, other firms of solicitors and businesses helpfully and efficiently both in person and on the telephone, taking messages and informing the file holder as such.
  • Ensuring compliance with the procedures as documented in the firm’s staff handbook.
  • To comply with any task relating to the efficient operation of the practice upon the instructions of the file holder or principal.
  • To maintain the file holder’s office is in a tidy and professional manner at all times.
  • To maintain professional standards at all times.
  • To have responsibility for own Health & Safety and that of others.
  • To have the ability to prioritise work/time management.
  • To have the ability to work as a member of a team.
  • To be polite and professional to all other members of staff at all times.

For more information on this role, please contact Gabriella@acs-recruitment.co.uk