Part Time Commercial Property Legal Secretary

We are currently recruiting for a Part Time Commercial Property Legal Secretary for our clients firm in Liverpool.

Duties will include,

  • Audio typing and copy typing
  • Typing letters, documents, bills, memos, emails
  • Posting time to the case management system
  • Producing document bundles including preparation of indexes and logical organisation of paperwork.
  • Opening files and ensuring that client care procedures are followed and that conflict checks are completed
  • Ensuring compliance with anti-money laundering procedures and reporting any issues of concern to the money laundering reporting officer
  • Ensuring daily that all files are complete, tidy and in an orderly fashion by placing all sent and received correspondence in date order on treasury tags
  • Obtaining billing guides for fee earners when requested
  • Completing tax returns and Land Registry forms
  • Lodging conveyancing searches with our search provider and dealing with any issues that may arise e.g. confirmation of utility/service providers
  • Daily utilisation of case management system and Microsoft Office, including ensuring the database and document history are up to date
  • Maintaining diaries for fee earners; making appointments for fee earners and entering appointments into the diaries ensuring no conflicts occur
  • Managing own workload by utilising an electronic diary
  • Dealing with client telephone enquiries in a helpful, diplomatic and friendly manner and addressing enquiries where possible
  • Assisting with Reception cover as part of a rota to cover lunchtime and holidays
  • Undertaking such other tasks as the directors and fee earners may request

Successful candidate must have,

  • Excellent oral and written communication skills
  • Excellent organisational skills
  • Fast, accurate keyboard skills
  • Competence in Windows and MS Office
  • Understanding of legal process
  • Knowledge of the construction of legal case files
  • Basic understanding of legal accounting principles
  • Understanding or appreciation of client care, confidentiality and security issues

For more information on this role, please contact stephanie@acs-recruitment.co.uk

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